SADDLEBROOKE HOA#1
MINUTES
OF THE REGULAR BOARD OF DIRECTOR’S MEETING
The regular meeting
of the Board of Directors was called to order at
ROLL CALL
– Members Present – Gail Flannery, Gordy Dicosola,
Members Absent
– none.
APPROVAL OF
MINUTES – The minutes of the meeting of
PRESIDENT’S
REPORT –
·
Mr. Sallaberry stated that today was
the last day to vote for the HOA #1 Board of Directors. Results will be posted on November 28.
·
Mr. Sallaberry mentioned the easement
agreement with Dancing Horse Ranch. The
Easement Agreements states that the property canot be used for commercial
purposes. The Board will be meeting with
the owners of Dancing Horse Ranch with the prospect of reaching an amicable
agreement.
TREASURER’S REPORT
Most other expenses
are near budget for the ten months. Through October we have received
approximately $120,000 from the Home Resale fee which is $35,000 better than
the budget. Our reserve balances will show improvement by the end of the year
even with the payment of the final balance on our line of credit loan earlier
this year.
We do not have any outstanding loans at this
time.
RESIDENT
COMMENTS ON AGENDA ITEMS – Gary Hammond (Unit
19) – Requested an update regarding the F&B consultant. President Sallaberry responded.
Bob Dalaskey (Unit 21)
– Stated that it would not be a good idea to have the F&B manager choose
members for the Advisory Group. Mr.
Sallaberry clarified that the committee is not to oversee the F&B manager
but to provide feedback.
Chris Havnaer (Unit
12) – Questioned why an F&B consultant could not be retained to oversee the
food operation. It was explained that
talks have recently been held with a consultant but no decision made.
Gary Hammond (Unit
19) – Questioned what type of qualifications were being sought in an F&B
consultant. Mr. Sallaberry stated that the
Board would discuss whether or not the recently retained consultant would be
the right candidate for our needs.
Bob Dalaskey (Unit
12) – Stated that the purchase of item E, flat-top cooker, would not assist in
better preparation of food. Mr.
Sallaberry stated that the current flat-top is smaller, and the chef identified
areas that would assist in better quality food, the flat-top cooker being one
of them.
Chris Havnaer (Unit
12) – Questioned why item E, flat-top cooker, was not part of the renovation
process. Mr. Sallaberry stated that the
design required a change in the hoods, which would have increased the cost.
Karl Anderson (Unit
1) – The renovation of the clubhouse was a fixed price contract. SaddleBrooke
should require the contractor to uphold their agreement regarding the needs of
the kitchen. Mr. Daily stated that he
would meet with Mr. Anderson after the meeting regarding this subject because it
does not pertain to Action items on the Agenda.
ACTION ITEMS
Approve amendments to
Committee charters – Mr. Byers moved, seconded by Ms.
Flannery, to approve amendments to the House, Recreation, Golf and Green Committee
charters.
Voting “aye” – all:
voting “nay”- none. Motion carried.
Approve amendment to
Committee Guidelines Policy #04-04 – Mr. Bogen moved, seconded by Mr. DeMerritt,
to approve an amendment to the Committee Guidelines Policy. Mr. Bogen explained that the current language
does not allow provisions for confidential circumstances.
Voting “aye” – all:
voting “nay”- none. Motion carried.
Approve new members
to the Rules Compliance Committee – Mr. Daily moved,
seconded by Mr. Byers, to approve new members to the Rules Compliance
Committee. JoAnn Ellison and Thomas Sosnowchik.
Voting “aye” – all:
voting “nay”- none. Motion carried.
Approve a Food and
Beverage Advisory Group – Ms. Flannery moved, seconded
by Mr. Dicosola to approve a Food and Beverage Advisory Group. Mr. Daily stated that members will be
approved by the Board. It was confirmed
that the Group would be convened after the holidays. Voting “aye” – all: voting “nay”- none. Motion carried.
Approve replacement
of kitchen equipment – Ms. Flannery moved, seconded by Mr. Dicosola
to approve replacement of flat top cooker, and purchase of replacement food
service shelving. Ms. Flannery stated
that the flat top will provide improvements in food production. Flat-top and shelving to be funded from the
Reserve fund in the amount of $7,731 and $1,500 respectively. Voting “aye” – all: voting “nay”- none. Motion carried.
Approve painting work
at the
Approve replacement
of Bocce court carpet surface – Mr. Dicosola
moved, seconded by Mr. Demerritt, to replace the bocce court carpet
surface. The existing carpet is
approximately 8 years old. Cost includes
the replacement of rubber bumpers, and some areas will be leveled out. Cost not to exceed $9,500 to be paid from the
reserve fund as budgeted.
Voting “aye” – all. Voting “nay”- none. Motion carried.
Approve replacement
of flooring in the Admin II Building – Mr. Dicosola
moved, seconded by Mr. Byers, to replace flooring in the Admin II
building. The current carpet is 20 years
old, and is in need of replacement.
Carpet will be replaced with vinyl flooring at a price of $2,568.14 to
be paid from the reserve fund. Voting
“aye” – all. Voting “nay”- none. Motion carried.
Approve purchase of
back-up generator for systems network – Mr. Daily moved,
seconded by Ms. Flannery, to approve the purchase of a back-up generator for the
systems network. Currently there is no
back-up generator when the power goes down.
IT Committee felt this purchase was imperative. Bid was accepted, to be paid from the Capital
fund as scheduled for a maximum total of $8,144, but staff was given
authorization to seek a lower bid.
Voting “aye” –
all. Voting “nay”- none. Motion carried.
Approve distribution
of Home Resale Fees to Reserve and Capital Funds for 2008
– Mr. Bogen moved, seconded by Mr. Byers to approve the distribution of the
Home Resale Fees to Reserve and Capital Funds for 2008. 90% is to be deposited into the reserve fund
and 10% to be deposited into the capital fund.
Voting “aye” – all. Voting “nay”-
none. Motion carried.
Approve Community
Service Fees for 2008 and 2008 budget – Mr. Sallaberry
moved, seconded by Mr. Daily, to approve community service fees for 2008 in the
amount of $1,574 per lot. After
discussion, it was determined not to concurrently adopt the 2008 budget, rather
make this approval at the December meeting, since it will not change the
Community Service Fee.
Voting “aye” –
all. Voting “nay”- none. Motion carried.
Approve Special
Assessment for 2008 – Mr. Demerritt moved, seconded by Ms.
Flannery, to approve the Special Assessment for 2008 in the amount of $309.
This Assessment will help move towards the desired reserve levels. Voting “aye” – all. Voting “nay”- none. Motion carried.
Approve Other Fees
for 2008 – Mr. Demerritt moved, seconded by Mr. Byers, to approve
Other Fees for 2008. There were no
changes. Voting “aye” – all. Voting “nay”- none. Motion carried.
CONFERENCE
ITEMS
Old Business
·
Request for funding golf course
architectural fees was tabled from last month’s agenda item. Mr. Daily moved, seconded by Mr. Bogen, to
approve $5,000 for Architectural Fees for course modification work. Work is to be completed by December
2008. Voting “aye” – all. Voting “nay” –none. Motion carried.
·
IT Committee has completed their review
with the IT Network. Employees have
agreed that response time for computer issues is significantly improved.
New Business
– Mr. Sallaberry proposed that the Board
meeting for December be rescheduled to Monday, December 17 at
Victoria Wareing
(Unit 21) – Ms. Wareing had a question regarding an employee. Mr. Sallaberry stated that personnel issues
would not be discussed.
Mr. Dalaskey (Unit
21) – Questioned if the
Being no further business, the meeting was
adjourned at
____________________________ __________________________
Secretary Date